These Terms and Conditions for Student Event Organizer (“EO”), incorporating any documents by reference and any revisions thereto, set out the terms under which you (“You”) agree to provide services as a Student Event Organizer (“Your Sponsorship”) to YToday Sdn Bhd (“YouthsToday”).
Please read these terms carefully. You shall be legally bound by these terms when YouthsToday sends You a countersigned EO Agreement. You are advised to print off and keep a paper copy of these terms.
1. DEFINITIONS AND ACCEPTANCE
1.1 YouthsToday would like to engage Student EO to produce off-platform content on the terms and conditions set out below (the “Terms and Conditions“).
1.2 In these Terms and Conditions the defined terms shall have the meaning given to them in the EO Agreement or shall be defined as follows:
Applicable Laws: all applicable laws, regulations, regulatory requirements and codes of practice of any relevant jurisdiction, as amended and in force from time to time;
Campaign Materials: any Materials included by the Student EO in the Deliverables, including Existing Materials and Third Party Materials;
Confidential Information: all technical, commercial and financial information, product information, trade secrets, know-how and all information relating to the plans, intentions, market opportunities, transactions, affairs and/or business of a Party and/or its or their customers and/or suppliers;
Existing Materials: Materials created by the Student EO prior to commencement of the Term;
YouthsToday Logos: the designs, logos, trade marks, trade names and other marks of YouthsToday;
Intellectual Property Rights: registered and unregistered trade mark and service marks, domain names, patents, registered designs and design rights, database rights, copyright and all similar rights anywhere in the world, and any and all goodwill and know-how associated with the foregoing;
Materials: any materials including, without limitation, photographs, film or video, musical work or sound recording, graphic work and literary work, regardless of medium or format;
Parties: YouthsToday and the Student EO, and “Party” shall be construed accordingly;
Partner Logos: the designs, logos, trade marks, trade names and other marks of the Partner;
Service Day: the day on which the first Deliverable (in any medium) is made public by the Student EO in accordance with the Agreement;
Term: shall have the meaning given to it in Clause 7.1;
Term Sheet: the document to which these Terms and Conditions are annexed which is signed by the Parties and containing, amongst other things, the name of the Student EO, the Fee and a description of the Deliverables; and
Third Party Materials: Materials created by YouthsToday, the Partner or a third party.
2. STUDENT EVENT ORGANIZER’S RIGHTS AND OBLIGATIONS
2.1 In consideration of and subject to the payment of the Fee, the Student EO shall:
2.1.1 undertake the Deliverables in accordance with the Agreement, and it is agreed that time is of the essence in the Student EO’s performance of the Deliverables;
2.1.2 ensure that all Deliverables shall not:
2.1.2.1 feature or refer to any brand names, logos, emblems or products without the prior written approval of YouthsToday;
2.1.2.2.include anything that might be considered offensive, indecent or unlawful, or that might reasonably be considered to be prejudicial or bring YouthsToday, the Campaign or the Partner into disrepute;
2.1.2.3 be used for unlawful purposes or in any way that may damage the name or reputation of YouthsToday or the Partner or that of any of YouthsToday’s or the Partner’s affiliates;
2.1.2.4 infringe the rights (including the Intellectual Property Rights) of any third party; and comply with all Applicable Laws and advertising regulations and be communicated to the public in a way which is transparent and makes clear to users that the Student EO has a commercial relationship with YouthsToday and, where applicable, the Partner;
2.1.3 familiarise him/herself with the Advertising Standards Authority guidance on blogging and vlogging and ensure that all Deliverables comply with it;
2.1.4 not delete, archive or otherwise remove the Deliverables from the Student EO’s Instagram feed during the Display Period commencing from the date of posting;
2.1.5 ensure that all hashtags, tags, YouthsToday Logos, the Partner Logos and/or reference to the Campaign (as set out in the Agreement or as otherwise agreed with YouthsToday in writing) are included on the Deliverables;
2.1.6 ensure that the hashtag “#ad” or “#advertisement” is obvious, visible and prominent in each Instagram post and story caption;
2.1.7 modify or remove any Deliverables immediately if and as reasonably requested to do so by YouthsToday or the Partner;
2.1.8 upon request by YouthsToday, share with YouthsToday relevant Instagram metrics for the Deliverables, including the number of impressions, overall reach, likes, comments, viewers, replies, link opens, and image saves; and
2.1.9 not perform Student EO services or other advertising campaigns for any of the Excluded Competitors during the Exclusivity Period.
The Student EO shall maintain in force at its own expense adequate insurance to meet any liabilities which may arise with respect to the Student EO’s performance or failure to perform its obligations under this Agreement.
3. OVERSIGHT AND REVIEW
4. FEES AND EXPENSES
4.1 Unless otherwise agreed, Student EO shall be reimbursed for reasonable expenses wholly and necessarily incurred in the preparation and delivery of the Deliverables subject to the Expenses Limit and submission of a properly itemised claim with copies of all receipts attached to the Purchasing Editor.
4.2 All Fees and approved expenses shall be paid within thirty (30) days of expiry of the Term via electronic funds transfer facilities.
5. INTELLECTUAL PROPERTY
5.1 YouthsToday hereby grants a non-exclusive, non-transferable, royalty-free, revocable licence to the Student EO to use the YouthsToday Logos and the Campaign Name on the Deliverables in order to perform his/her obligations under the Agreement.
5.2 Where applicable, YouthsToday shall procure that the Partner grants to the Student EO a licence to allow the Student EO to use one or more (as applicable) of the Partner Logos on the Deliverables in order to perform his/her obligations under the Agreement, failing which, the Student EO shall not use the Partner Logos and his/her obligations in respect of the same shall fall away.
5.3 Subject to the Rights Basis, the Intellectual Property Rights in the Deliverables and associated goodwill (other than any Intellectual Property Rights in Third Party Materials and any associated goodwill therein) shall remain the property of the Student EO.
5.4 The Student EO hereby grants a sole, indefinite, worldwide, royalty-free, assignable, sub-licensable licence to YouthsToday to link to and to reproduce in whole or in part the Deliverables.
6. DATA
6.1 The Student EO acknowledges that YouthsToday may for the purpose of exercising its rights under the Agreement process the Student EO’s Personal Data.
6.2 YouthsToday may receive Personal Data about the Student EO. Details about how YouthsToday collect and process Personal Data about the Student EO, the purpose(s) for which YouthsToday carry out processing, the legal basis upon which YouthsToday carry out such processing, as well as details of how long YouthsToday shall hold Personal Data as set out in YouthsToday’s privacy policy.
7. TERM AND TERMINATION
7.1 The Agreement shall come into effect on the Agreed Date and, subject to earlier termination in accordance with this Agreement, shall terminate on the last of the Publication Date(s) (the “Term”).
7.2 YouthsToday may immediately terminate the Agreement on written notice to the Student EO prior to the first Service Day or, thereafter, may terminate the Agreement on seven (7) days’ written notice to the Student EO.
7.3 Either Party may terminate the Agreement immediately by notice in writing to the other Party if the other Party commits a material breach of any of the provisions of the Agreement and, if such breach is capable of remedy, fails to remedy the breach within forty-eight (48) hours of receiving notice from the terminating Party specifying the breach and requiring the breach to be remedied.
7.4 YouthsToday may terminate the Agreement by immediate written notice to the Student EO if the Student EO becomes the subject of adverse press coverage or public criticism due to its acts or omissions which in YouthsToday’s reasonable opinion may directly or indirectly have an adverse effect upon the reputation of YouthsToday or the Partner or any of their associated entities.
7.5 Termination or expiry of the Agreement for any reason shall be without prejudice to any rights or obligations of any Party arising prior to termination or expiry and to any provision of the Agreement expressed or intended to survive termination or expiry.
8. CONSEQUENCES OF TERMINATION
8.1 On the termination or expiry of the Agreement for any reason the Student EO shall cease to make use of the YouthsToday Logos, the Campaign Name, the Partner Logos and any hashtags or other tags which refer to YouthsToday, the Partner and/or the Campaign.
8.2 If YouthsToday terminates the Agreement pursuant to Clause 7.2, it shall pay the Student EO the Fee (or part thereof) that has fallen due prior to the date of termination. Such payment shall be made in accordance with Clause 4.2.
8.3 Clause 2.1.7, Clause 2.1.8, Clause 2.1.9, Clause 4.3, Clauses 5.3 – 5.4, Clause 6, Clause 7.5, Clause 8, Clause 9, Clause 10, Clause 11 and Clause 14 together with those other Clauses the survival of which is necessary for the interpretation or enforcement of the Agreement, shall continue to have effect after the end of the Term.
9. CONFIDENTIALITY
9.1 Each Party shall keep confidential all Confidential Information of the other and the commercial terms of the Agreement and shall not copy, use or disclose any such information to any third party, other than as may be necessary to comply with its obligations under the Agreement and only then where such third party is bound by equivalent confidentiality obligations in respect of that Confidential Information.
9.2 The obligation of confidence under the Agreement shall not apply where the Confidential Information: (i) is required to be disclosed by operation of law; (ii) was in the possession of the recipient prior to disclosure by the other Party; (iii) is subsequently acquired from a third party without any obligation of confidence; (iv) is or becomes generally available to the public through no wrongful act or default of the recipient; or (v) is disclosed on a confidential basis for the purposes of obtaining professional advice.
9.3 This Clause 9 shall continue in force notwithstanding the expiry or termination of this Agreement for any reason.
10. WARRANTIES, INDEMNITY AND LIMITATIONS OF LIABILITY
10.1 The Student EO represents, warrants and undertakes that:
10.1.1 he/she will apply such time, attention, resources, and skill as may be necessary for the due and proper delivery of the Deliverables;
10.1.2 he/she shall comply with YouthsToday’s social media best practice guidelines for freelance contributors; and
10.1.3 he/she is not subject to any prior or existing contractual or other obligation that prevents, restricts, limits or in any way affects his/her capacity to: (i) enter into the Agreement; (ii) deliver the Deliverables; or (iii) grant any rights (including, without limitation, the right and authority to license the Intellectual Property Rights in and the use of the Deliverables to YouthsToday on the terms of the Agreement) or perform any obligations under the Agreement.
10.2 Nothing in the Agreement shall limit or exclude either Party’s liability arising from death or injury to persons caused by negligence, for fraud, or any other liability that cannot be limited or excluded by law.
10.3 YouthsToday shall not be liable to the Student EO for any of the following types of loss or damage even if, in each case, YouthsToday has been advised of the possibility of such loss or damage: (i) special, indirect or consequential loss; (ii) loss of profits; (iii) loss of revenue; (iv) loss of business; (v) loss of goodwill; and/or (vi) loss or damage arising from loss, damage or corruption of any data.
10.4 The aggregate liability of YouthsToday to the Student EO under or in connection with the Agreement, whether arising from contract, negligence or otherwise, shall be limited to the Fee actually paid by YouthsToday to the Student EO at the date the liability arose.
11. SPONSORSHIP AGREEMENT
11.1 The Student EO undertakes any and all engagements under the Agreement as an Sponsorship Contractor and on this basis the Agreement shall not be interpreted or construed to create an association, agency, joint venture, partnership or employer-employee relationship between the Student EO and YouthsToday.
11.2 The Student EO shall have full regard for and abide by YouthsToday’s document setting out the status of Contributors and Suppliers to YouthsToday as Sponsorship Contractors.
11.3 For the purpose of Clause 11, “Sponsorship Contractor” shall be interpreted (as appropriate) to include all engagements made with YouthsToday via a company.
12. ANTI-BRIBERY AND CORRUPTION
12.1 The Parties acknowledge that they have not and shall not, directly or indirectly:
12.1.1 given, promised, offered or authorised; or
12.1.2 accepted, requested, received or agreed to receive, any payment, gift, rebate, contribution, commission, incentive, inducement or advantage to or from any person, in contravention of the Applicable Laws relating to relating to anti-bribery, anti-corruption, modern slavery and facilitation of tax evasion including the Malaysian Anti-Corruption Commission Act 2009.
13. FORCE MAJEURE
Neither Party shall be liable for any whole or partial failure to perform its obligations hereunder, to the extent that such performance has been delayed, hindered or prevented by any circumstances beyond the reasonable control of that Party. Where such circumstances arise, the Party seeking to rely on such an event of force majeure shall forthwith notify the other Party thereof and the obligations of the Parties under this Agreement shall (but only so far as is necessary to take account of the event of force majeure) be suspended until such circumstances cease to apply or the parties have agreed after reasonable negotiations in good faith to effect performance of a modified nature which is not restricted or precluded by prevailing circumstances. The performance of obligations hereunder shall be resumed within a reasonable time of any circumstances affecting performance ceasing to apply.
14. GENERAL
14.1 The Student EO may not assign or sub-contract any of his/her rights or obligations under the Agreement without YouthsToday’s prior written consent.
14.2 A failure or delay by a Party to exercise any right or remedy under the Agreement shall not be construed or operate as a waiver of that right or remedy nor shall any single or partial exercise of any right or remedy preclude the further exercise of that right or remedy.
14.3 The Agreement and any documents referred to therein represent the entire terms agreed between the Parties in relation to the Deliverables and supersede all previous contracts or arrangements (including any usage or custom and any terms arising through any course of dealing) of any kind between the Parties relating to the Deliverables.
14.4 Each Party will at the request of the other Party execute any document and do anything reasonably necessary to implement the Agreement and use all reasonable endeavours to procure that a third party executes any deed or document and does anything reasonably necessary to implement the Agreement.
14.5 The Parties do not intend that any third party shall have any right to enforce any of the terms of the Agreement under the Contracts (Rights of Third Parties) Act 1999 or otherwise.
14.6 The Agreement and any dispute or non-contractual obligation arising out of or in connection with it will be governed and construed under the laws of Malaysia. Each Party hereby irrevocably submits to the exclusive jurisdiction of the courts of Malaysia over any dispute or non-contractual obligation arising out of or in connection with the Agreement.